A fair is a period of short-term, high demand for hotels and typically caused by major events such as trade fairs, exhibitions, conventions, or local festivals (e.g., Oktoberfest in Munich or ITB in Berlin).
Fair rates refer to the special pricing and restrictions applied during these high-demand periods, which often differ from regular rates and policies.
How can you set up fair rates and restrictions in Apaleo?
There are two main approaches:
1. Within Existing Rates
You can adjust your existing rate plans to apply different prices and restrictions during fair periods.
Example:
During Oktoberfest, when room demand in Munich is especially high, Hotel Munich increases rates across all room categories.
For the fair period (September 21–October 6), the Flexible base rate is set to €350, and a minimum stay restriction of two nights is added.
This setup can be easily reused for other high-demand periods throughout the year.
Since all other rate plans are linked to the Flexible rate, their prices will update automatically.
2. Create a dedicated Fair Rate Plan
You can also create a separate rate plan specifically for fair periods. This lets you define custom prices and restrictions without changing your regular rate plans. It’s especially useful if your property hosts multiple fairs throughout the year, as it saves time and gives you a clear overview of each event period.
Example:
Hotel Munich creates a Fair Rate Plan with a minimum base rate. Each fair period can then have its own customised prices by creating derived rates (+ New Rate Plan → Pricing Rule).
To ensure only the Fair Rate is available during these times, other public rate plans should be closed under Restrictions → Closed. This makes the Fair Rate the only bookable option during the fair period.
FAQ
Can I reuse the same Fair Rate Plan for different events?
Yes. You can create a single Fair Rate Plan and simply adjust the prices and restrictions for each event period. For example, setting higher rates and longer minimum stays during Oktoberfest in Munich, and different pricing rules for ITB in Berlin.
Can I prepare fair rates in advance?
Yes, you can define the fair period dates, rates, and restrictions ahead of time. They will automatically apply once the defined period begins.
Will channel managers and OTAs automatically reflect these fair rates?
Yes, any changes made to your rate plans in Apaleo are automatically synchronised with connected channel managers and OTAs, ensuring your fair pricing is reflected across all sales channels.