VAT Changes

Dear customers,

On the 1st of January 2026, the VAT might be changing in your operating country.

In order to manage this change in the smoothest way and ensure your compliance, you would need to insert a new accounting configuration in your rates and accommodation services.

Furthermore, to avoid any incorrect declaration of VAT on prepayments, we would recommend doing this action on 31st of December.

Thanks to a recent update, reservations with stay date in 2026 created before the new vat configurations were inserted, will be automatically updated with the new VAT the day after the configuration was inserted. In this way, hotels can fully manage independently VAT changes going forward.

Updating Rate Plans

To manage the VAT change, please go to your Rate Plans list. Once there, you can leverage the bulk edit option to update your rate plans with the new accounting configuration.

 

Before performing the action, we recommend you to check the sub-account structure of your rate plans. If your rates have different sub accounts, we recommend that you do the bulk edit by grouping rate plans that have the same sub-account.

 

Updating Services

To manage the VAT change for your services, please go to your Service list. Once there, click on each service that needs to have a new updated VAT configuration and insert it accordingly. 

 

FAQ

Can I manage VAT change on my own, or do I need assistance from Apaleo?  

Yes, you can manage the VAT change independently without the support of Apaleo.  Revenue Manager, Account Admin or Property Admin are the roles needed to process this change. 

What happens to reservations with stay date in 2026 that were created before I inserted the new accounting configurations in the rate plans and services? 

The rates and services of the already created reservations will be updated with new VAT configuration automatically by the System the day after the new Accounting Configuration is inserted in the rate plans and services. (If you enter the accounting configuration on 31st of December, previously created reservations with stay dates in 2026, will be updated with new VAT rates after midnight, before night audit run). 

If I create a new accounting configuration, when will it be active? 

The activation always starts the day after the configuration is inserted. (If you enter the accounting configuration on 31st of December, the change will take place on the 1st of January but before the posting of night audit on the 1st to ensure that you are compliant with VAT update). This means that the reservations created on the 1st of January will be created with the new accounting configuration.