Transaction Posting in Apaleo:
Recording Transactions:
Depending on the payment method used by the guest, transactions are recorded in different payment accounts within Apaleo. These accounts can be accessed under Finance > Accounting > Payments.
Internal Payment Accounts:
Apaleo utilizes specific internal payment accounts to manage transactions processed via Apaleo Payment. Each type of payment method is mapped to a corresponding account, ensuring accurate tracking and reconciliation:
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Credit/Debit Cards:
Payments made using credit or debit cards are mapped to accounts like:- #1104 MasterCard Credit Card Payment
- #1103 Visa Debit Card Payment
- And other specific accounts for different card brands.
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Cash and ATM Payments:
Payment methods like Boleto, 7-Eleven, Pay-easy, etc., are recorded in:- #1145 Cash and ATM (ApaleoPay)
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Direct Debit Payments:
Transactions processed via SEPA in Europe, BACS in the UK, or ACH in the US are posted to:- #1146 Direct Debit (ApaleoPay)
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Online Banking Payments:
Methods such as Sofort (Germany), iDEAL (Netherlands), Klarna - Pay Now, and others are visible in:- #1147 Online Banking (ApaleoPay)
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Open Invoice Payments:
If the guest chooses to pay using open invoice methods like Klarna - Pay Later or Afterpay, these are posted to:- #1148 Open Invoice (ApaleoPay)
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E-Wallet Payments:
Popular e-wallet services like Alipay, Google Pay, Apple Pay, and WeChat Pay are recorded under:- #1149 E-Wallets (ApaleoPay)
-
PayPal Payments:
PayPal transactions are an exception and are recorded separately in:- #1140 PayPal
Payout Process:
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Scheduled Payouts:
After transactions are recorded, they are scheduled for payout according to the settings configured in Apaleo. The payment provider (e.g., Adyen) manages the timing and frequency of these payouts. -
Payout Accounts:
Funds are transferred to the merchant's designated payout bank account. This account is configured within Apaleo's payout settings to ensure that all processed transactions are sent to the correct bank account on the scheduled payout date. -
Reconciliation:
Each transaction undergoes reconciliation to verify that the captured and settled amounts match the funds received in the payout. This ensures accurate financial records and is typically handled by reconciliation accounts like Adyen Reconciliation.
| Payment Account No. | Description | Captured by | Settled by | Reconciliation |
|---|---|---|---|---|
| 1101 | Amex Credit Card Payments | Apaleo Pay | AMEX | Amex Reconciliation |
| 1102 | Visa Credit Card Payments | Apaleo Pay | Apaleo Pay | Adyen Reconciliation |
| 1103 | Visa Debit Card Payments | Apaleo Pay | Apaleo Pay | Adyen Reconciliation |
| 1104 | MasterCard Credit Card Payments | Apaleo Pay | Apaleo Pay | Adyen Reconciliation |
| 1105 | MasterCard Debit Card Payments | Apaleo Pay | Apaleo Pay | Adyen Reconciliation |
| 1106 | Maestro Card Payments | Apaleo Pay | Apaleo Pay | Adyen Reconciliation |
| 1107 | GiroCard Credit Card Payments | Apaleo Pay | Apaleo Pay | Adyen Reconciliation |
| 1108 | Discover Credit Card Payments | Apaleo Pay | Apaleo Pay | Adyen Reconciliation |
| 1109 | Diners Club Credit Card Payments | Apaleo Pay | Apaleo Pay | Adyen Reconciliation |
| 1110 | JCB Credit Card Payments | Apaleo Pay | Apaleo Pay | Adyen Reconciliation |
| 1111 | V Pay Payments | Apaleo Pay | Apaleo Pay | Adyen Reconciliation |
| 1117 | China UnionPay Payments | Apaleo Pay | Apaleo Pay | Adyen Reconciliation |
| 1140 | PayPal Payments | Apaleo Pay | PayPal | PayPal Reconciliation |
| 1146 | Direct Debit (ApaleoPay) | Apaleo Pay | Apaleo Pay | Adyen Reconciliation |
| 1147 | Online Banking (ApaleoPay) | Apaleo Pay | Apaleo Pay | Adyen Reconciliation |
| 1148 | Open Invoice (ApaleoPay) | Apaleo Pay | Apaleo Pay | Adyen Reconciliation |
| 1149 | E-Wallets (ApaleoPay) | Apaleo Pay | Apaleo Pay | Adyen Reconciliation |