You have the possibility to mark a AR invoice as paid. AR invoices are used, if you allow a guest to pay their invoice at a later stage after their stay.
- You can find your AR invoices in the invoices overview through Finance - Invoices.
- Now you have the possibility to filter your AR invoices by selecting the button Show only AR invoices:
- If you click on the three dots on the right side of the AR invoice, you are getting the following options:
- As soon as the AR invoice was paid (ie. You received the money on your real bank), the invoice can be marked as paid. The AR invoice changes the status to paid, however no other action is triggered.
Important: No partly payments can be added, therefore you can only mark the entire amount as paid or nothing.
From an accounting part the following happens:
apaleo Check-out to AR is the posting record: account Accounts Receivable (9999) to Receivables (1200)
Besides this you have as well the possibility to turn on an automated creation of an financial record in the general ledger. Go to Settings - Finance to turn on this function:
If this function is activated and you are marking the invoice as paid, the following posting record will be created::
Bank Transfer (Account 1400) to Accounts Receivables (9999)
For the general ledger this means that the payment on the real bank is running against the apaleo account Bank Transfer (1400).
The account Accounts Receivables (9999) will be booked through apaleo.
The open balance would be the same amount as the amount of not paid invoices shown in the invoices report.