The golden rule of accounting is "No booking without receipt!" - Apaleo tries to make it as simple as possible for you by automatically filling this information whenever it is known.
But sometimes it is still necessary that you provide the information manually.
Here is a list of common sources for receipts:
| Payment / Charge | Receipt Source or Examples | Filled Automatically? |
| Cash Payment | Cashier system, hand written receipt | - |
| Credit / Debit Card Payment | PSP Reference | Yes, when using the payment integration* |
| Payment Collection by OTA | "Paid by Booking.com" | Yes, when using automation |
| Bank Transfer Payment | Transaction number | - |
| Marking an Invoice as Paid | Transaction number | Yes, when using integrations* |
| Payment via Invoice | Invoice number | Yes |
| Charges Related to the Booking | Reservation-ID | Yes |
| Manually Added Charges and Transitory Charges | Created and stored outside of Apaleo: mini-bar report, restaurant receipt, any hand written receipt | - |
| Charges or Transitory Charges Added Through 3rd Party Systems (PoS, Restaurant Software, ...) | Issued by the 3rd party system | Yes, when using an integration* |
| Moving Charges or Payments | copied from original charge + reason | Yes, except for reason |
| Posting Allowances | copied from original charge + reason | Yes, except for reason |
* Please contact our support team for options