Set Up Instructions
Change the City Tax Configuration
Run the Reservations Rate Plan Synchronization Tool
What Is This Tool For?
This tool enables you to bulk update the rate plans of reservations, which were already created, without losing the original pricing. This is especially useful for use cases like city tax updates in your location. Currently, you would go to Settings Distribution and update the city tax settings. After that, you would have to go to the applicable reservations and update the rate plan via Travel Dates manually, so the new city tax configuration would be applied.
This tool will enable you to run the second step automatically over all reservations.
Set Up Instructions
After the tool has been added to your account by Apaleo, follow these steps:
1. Change the City Tax Configuration
You should only do this at the time when you want the new city tax configuration to be active. New reservations will pick up this configuration as soon as it is saved. In an example where the city tax changed on the 1st of January 2024, the configuration should be changed late in the evening of the 31st of December 2023 or early in the morning of the 1st of January 2024.
2. Run the Reservations Rate Plan Synchronization Tool
Go to the Account level and to Apps. There you will find the app "Reservations Rate Plan Synchronization".
Under Properties, select the properties for which you would like to run the rate plan update, so the new city tax configuration is pulled from the rate plan.
Under Stay starting from, select the date for the stay date of the guest. In our example, that would be the 1st of January. Even reservations already in-house for some days would be picked up by this tool. In these cases, the previous nights are already booked, and therefore the old city tax was applied. Only future nights would be updated with the new city tax.
Under Is subject to city tax, select if the tool should update all reservations in the property, or only reservations which are currently subject to city tax.
Run the tool to apply the new city tax setup. This should happen AFTER the night audit of the 31st of December in our example, so that night will already be booked to the folios and only future nights will be updated.